Design Process Step 8- Creating a Purchase Order

boxes, order

Ah Ha! Now it is finally the time for you to put in your order! All the hard work you’ve done so far is about to pay off. Creating a Purchase Order (P.O) is the first step to getting your bulk order sorted. Usually the manufacturer will provide you with a template that you can use, so don’t hesitate to ask them for one. 

It could sound intimidating creating a P.O at first if you have never done one before. A rule of thumb is to order more products in the sizes that sell the fastest for you and less in the ones that don’t. So, for example, in our case, we know that our most popular sizes are either XS or S and therefore, on our P.O, we order more XS and S.

I’ve attached a screenshot of what our P.O looks like for our signature bra. As you can see, we’ve included details of how many sets we want per colour, per size and how many we are looking at ordering in total. Depending on the manufacturer, they might ask for some additional information on the order, so it’s best to speak to them and flesh out all the details before you start drafting.


Purchase order

Once the P.O gets processed, you will then set a timeframe with the manufacturer on when the order will be delivered. In most cases it is your responsibility to organise the transport for the order from the factory to your delivery address. 

Ask the manufacturer to conduct a defect audit before they ship it to you and discuss what the protocol is for when defects are found. If the manufacturer is not able to conduct this, then you will need to find someone else to perform the audit. Please do not skip this crucial stage as it can be very costly for you.

In the next article, we will discuss how to ex-factory date is set and the final few steps before your bulk order finally arrives to you.

Leave a comment